Lease Administration
delivered as a managed service

Lease abstraction, rent processing, CAM reconciliation, desktop audits, and critical date management.
We work with your existing lease systems or set you up on ours.

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Lease admin shouldn't be this difficult

Data Fragmentation

Information scattered across lease databases, spreadsheets, PDFs, third-party vendors, ERP systems, and more.

Pareto Rule

Most focus on the top 20% of leases, leaving savings on the table for the long-tail of smaller locations.

Turnaround Time

Legacy providers weren't built for an era where data and decisions are needed in minutes, not weeks.

Comprehensive Lease Administration Services

Lease Abstraction

Key terms extracted from lease documents and maintained in a clean, structure lease database.

Rent Processing

Rent packet preparation, approval gathering, variance analysis, and payment distributions.

CAM Reconciliations

Landlord reconciliation statements reviewed and verified, with dispute opportunities identified.

Critical Date Management

Renewal, termination, and expansion deadlines tracked and surfaced.

Lease Accounting

Compliant reports and journal entries for ASC 842 and IFRS 16.

Desktop Audits

Ongoing lease aduits for the entire portfolio, not just the top 20%.

Why Companies Choose FlexDesk

AI leverage

Our technology handles the repetitive, high-volume work faster and more accurately than manual processes. Your team gets better results at a lower cost. All human-verified.

Works with your systems

We're not asking you to rip and replace. We integrate with your existing lease software and deliver services on top. If you don't have a lease system, we provide one.

No conflicts of interest

We're not a brokerage bundling lease admin to capture commissions. Our services are always aligned with your best financial outcome.

Business continuity

Your institutional knowledge doesn't ever walk out the door. We provide organizational continuity and centralized experitise across your entire portfolio.

Built for Commercial Occupiers

Portfolio Size

Teams managing 10 - 500+ locations.

Asset Classes

Office, retail, and industrial portfolios. Single asset type of mixed. Domestic or global.

Common Challenge

Teams looking for a trusted partner to manage a myriad of tools.

How It Works

Connect

We integrate with your existing lease systems or set you up on the FlexDesk platform if you don't have one.

Manage

Our team handles the day-to-day operational work of lease administration, powered by AI and backed by a dedicated specialist.

Optimize

We surface savings opportunities, flag upcoming lease events, and deliver reporting in your preferred format.

“FlexDesk is the opposite of a one-size-fits-all vendor. They truly sought to understand our challenges and developed a bespoke solution for our real estate organization.”

Catherine Sabourin

Manager of Office and People Programs, Hopper

See how Hopper uses FlexDesk

“Since working with FlexDesk, I have spent very little time managing our company’s coworking program. I simply point employees to FlexDesk.”

Nikki Ellis

Office and People Operations Manager, ezCater

See how ezCater uses FlexDesk

“FlexDesk is incredibly simple to onboard and loved by everyone who uses it.”

Danielle Newton

VP of Operations, Fenton

See how Fenton uses FlexDesk

"FlexDesk enabled us to drive significant real estate savings and deliver a fantastic experience for end users."

Kartik Athavale

Manager of Real Estate Programs and Insights, Confluent

Make lease administration a competitive advantage

See how leading firms work with FlexDesk to unlocksuperior outcomes